Your data is the most important thing on your computer. Be it family photos, important tax documents, pieces of art, your band’s music, sensitive research papers, or anything else, losing it is simply not an option. Unfortunately, computers fail, and often. Having a backup plan set before anything goes wrong is one of the most important tasks you will undertake as a responsible computer user. Thankfully, backing up your data has never been easier. Follow his guide to learn how.
Method 1 of 5: Manually Backing Up Files
Insert a storage device or media. The quickest way to back up files is to plug an external hard drive or thumb drive into your computer and copy the files to it. You can also use CDs or DVDs, but these are more unwieldly to store and are more prone to loss and failure than an external drive. You will also need to burn the files to save them, whereas with an external drive you simply drag and drop.
Decide what you would like to back up. When you are backing up manually, it is up to you to ensure that every file that you need backed up gets copied over. Make sure you are thorough when scouring your system for files. Prioritize your data. Make sure that the most important data is always backed up. This includes important and sensitive documents, sentimental files and photos, and other irreplaceable data. Copying takes time, so make the most of your time by saving only what matters.
Copy your data. Once you’ve decided what you want to save, start copying it over to your backup media. If using an external drive, thumb drive, or network drive, simply drag and drop the data onto the drive and wait for it to copy. If you are burning the data to a disc, follow this guide.
Remember to update your backups. Since you are manually backing up, there is not set schedule for when your data is copied. It will be on you to maintain a regular backup schedule in order to keep your data safe.
Method 2 of 5: Using a Backup Program
Download a backup program. There are programs available for free and programs that cost money, but all offer many of the same basic features. One of the advantages to using a paid program over manually backing up your data is the scheduling and automation options. This allows you to take a hands-off approach to your data backups.
Choose what you want backed up. All programs will ask you what files and folders you want to have backed up. Make sure that you have selected all of your important folders, and that you aren’t forgetting stray locations. Plug in your backup media. You will still need an external or network drive in order to use these programs. Make sure that it is plugged in before beginning your initial backup. Set your schedule. The span of time between backups depends a lot on how often you access and edit your files. If you are constantly making changes that need to be saved, you’re better off backing up frequently, as often as every hour. This can be especially important for artists, writers, and financial documents.
Method 3 of 5: Using File History (Windows 8)
Open the File History program. In order to be able to load older versions of a file or folder, you will need to enable File History, which requires having an external hard drive or access to a network folder. Windows will use that to store older versions of your files, allowing you to recover from bad saves and overwritten documents. It also acts as a backup for all of your personal documents in the event of data loss.
Turn on File History. If your external hard drive is plugged in, the Turn On button will become available to click. If you’d like to change the location to a network drive, click the Select Drive button in the left menu and then click “Add network location”. You can then browse for the network drive.
Configure your File History settings. Once you have File History enabled, you can configure its advanced settings by clicking the “Advanced settings” link in the left menu.
Add important files and folders to your libraries. Windows 8 File History will not allow you to choose what is backed up. Instead, it will automatically back up everything in your user libraries (Documents, Pictures, etc.). If you have files in other locations that you need to back up, move them to a folder in one of your libraries.
Method 4 of 5: Using Time Machine (Mac OS X)
Connect an external drive to your Mac. Ideally, this drive should have enough space to fit all of the data from your Mac with plenty of room to spare. This is because Time Machine makes multiple copies over time, and is most effective when you have multiple copies to choose from.
Time Machine should open automatically. If you haven’t set up Time Machine yet, plugging in an external drive will open a dialog box asking if you want to use it for Time Machine. Click the “Use as Backup Disk” to begin using the drive with Time Machine.
Allow Time Machine to work automatically. Once you have designated a drive as your Time Machine backup, your data will be saved automatically every hour. Your Time Machine will save an hourly copy for the last 24 hours, a daily copy for the last month, and weekly backups for as much space as your external drive permits.
Method 5 of 5: Backing up to the Cloud
Find a cloud service. There are several free cloud services available that you can use as an always-online backup location for your files. These include Google Drive, Microsoft SkyDrive, Apple iCloud, DropBox, and more. These services all come with a fair amount of space for free, and can be upgraded with more space for a fee.
Copy your files to your cloud service. If you are using a free service, it will be up to you to maintain your backups. Manually add the files to your service much like you would to an external hard drive. Some services such as SkyDrive and Google Drive will give you a folder that you can place on your desktop. Anything added to this folder will be synced with your cloud storage. Monitor your storage space. While the amount of space you get for signing up may seem like a lot, you may find that it goes quickly once you start adding your pictures and videos. Be careful to backup only your most necessary files, and go through your files on the cloud occasionally and cull the old versions.
Back up data timely and regularly.
It’s a good idea to back up data in several different ways, so that you have an extra backup in case your primary backup medium fails. You may also want to dedicate backup media to backing up certain files, such as a flash drive just for your current writing projects or an external hard drive just for your photographs or music files.
No matter how often you schedule backups for, you must still have the backup medium connected to your computer at the scheduled time to perform the backup.